Don’t let your inventory slow you down. Our fully customisable inventory manager lets you track every important detail for any item or lab-made material and share this with your team. Users can even submit order requests from their inventory, so you know exactly what’s been ordered, by who and when.

From quantities and location to QR codes and shared items, Labstep makes better inventory management a simple matter.

How does the Labstep Inventory and order management module work?

Your inventory is comprised of the following:

  • Resources

  • Resource items

  • Order Request

Resources and resource items

Your inventory is made up of resources and resource items. Resources can be used to capture all the details of something that you wish to use or use in your research e.g. Ethanol. You can attach resource to your protocols and experiments.

Resource items refer to specific items of a resource in your inventory. These are always associated to a particular resource and can be attached to experiments only e.g. Ethanol bottle 1. You can have multiple resource items associated with a resource. This feature is great for tracking which batch or lot of a resource you used in an experiment to help troubleshoot experiments when they have gone wrong.

Only resource items have features associated with the tangible item, such as quantity, QR code and location.

Both resources and resource items have a "Metadata" tab which can be used to store important information. Resource metadata fields can be quickly populated by selecting a category, such as Chemical or Organism. See below on how you can create and manage categories.

Order requests

When you need something for your research, more often than not, someone else has to do the purchase for you. Order requests are an easy way to detail all the information about an item so that person in your team responsible for purchasing can get you the right thing. The order request is also used for the purchaser to keep the item requester in the loop. You can add the purchase information, such as PO, shipping information and price paid. Find out more here.


The items you use to conduct your research often belong to different categories. For example BL3.1 is a Cell Line, while HCl is a Chemical.

Keep track of these different items and the metadata related to each category by using Labstep Inventory Categories. You can create Categories such as Cell Line and Chemical, with custom metadata fields for all of the details you want to track. You may also want to set default values for category metadata fields to help you fill these in later.

When creating resources, select what category it belongs to be provided with the category metadata fields. You can then select which of these fields you want to add to the resource.

How do I populate my inventory?

Whether you want to import an inventory or create the one off item, populating your Labstep Inventory is easy. 

If you already have an existing lab inventory in Excel, CSV, or a FileMaker database, you can upload it into your account in no time using our easy import tool. Select an item category to instantly associate the relevant metadata fields to your inventory items. With the import tool you can create both the resources and the associated resource items . Find out more here.

You can also create single resources by selecting "New resource" from the resource page

Resource items can be created from a resource "Items" tab by selecting "New item".

Can't find what you are looking for?

When you are logged on click the question mark icon and connect to one of our customer support officers and they will be able to help you.

Alternatively, click the button below to see Labstep's public product road map. The feature you need could already be coming very soon!

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