---
title: "Setting Alerts for Date Fields"
description: "Step-by-step guide on how to add alerts and reminders, and control notifications. Add calibration dates and due dates."
url: https://help.labstep.com/en/articles/6619270-setting-alerts-for-date-fields
collection: "Inventory"
updated: 2026-11-11
language: en
---

# Setting Alerts for Date Fields

Step-by-step guide on how to add alerts and reminders, and control notifications. Add calibration dates and due dates.

_Here at Labstep, we want to provide you with a real-time updated centralised system where you can easily manage your work. Never miss an important date by setting up alerts and reminders!_

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# **Adding alerts to Date Fields:**

1.  Add a Date Field
    
2.  Hover over the field
    
3.  Click on the bell
    
4.  Select how many days/minutes before the date in the field you want the alert to fire
    
5.  Add a custom message which will appear in the notification/email to guide users on what they need to do
    
6.  Click on the notification/link in the email to go to the item/experiment
    

**Labstep team tip:** _If you set up an alert on a Category or Protocol field then it will be automatically set when the user enters the date on the specific resource/item/experiment._

![](https://staticfiles.gleap.io/helpcenter/699dc51d2188da0fb351700e/20260224154043_9423.gif)

**NOTE**: Once you set an alert on a template field it will only apply to new items created from the template. Existing items will not automatically have an alert.

# **Controlling Notifications for Alerts:**

You can choose which notifications alerts and reminders to receive and how.

1.  Navigate to the Notification Centre
    
2.  Select whether to receive alerts via web/email and if for all entities in the workspace or just those you are a collaborator on.
    

![](https://staticfiles.gleap.io/helpcenter/699dc51d2188da0fb351700e/20260224154046_4753.gif)

# **Examples:**

-   Alerts on Expiry Dates of Inventory Items
    

![](https://staticfiles.gleap.io/helpcenter/699dc51d2188da0fb351700e/20260224154043_5594.gif)

-   Alerts for Servicing or Calibration Dates on Equipment/Devices
    

![](https://staticfiles.gleap.io/helpcenter/699dc51d2188da0fb351700e/20260224154042_0697.gif)

-   Alerts for Due dates on Order Requests
    

![](https://staticfiles.gleap.io/helpcenter/699dc51d2188da0fb351700e/20260224154039_1849.gif)

-   Alerts for important dates in Experiments and Protocols
    

![](https://staticfiles.gleap.io/helpcenter/699dc51d2188da0fb351700e/20260224154043_2041.gif)

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**_Still need help?_**

_Contact us_ [_here_](mailto:info@labstep.com) _or start a conversation with a member of our team using our in-app chat._